Job Description

Bookkeeper & Billing Specialist (Part-Time)

About Pyxis Group

Pyxis Group, LLC is an industry-leading international forensic accounting and insurance claim consulting practice. We help policyholders quantify and recover first-party insurance claims across a broad range of coverages, with a particular focus on business interruption. A material portion of our work also involves consulting engagements to quantify and assess business interruption exposures and values. We are a small and growing team, and everyone here has real ownership of their work.

The Role

We are seeking a part-time Bookkeeper & Billing Specialist to own our day-to-day bookkeeping, client billing, accounts payable, expense tracking, and financial record maintenance. This position reports to the Business Manager and works closely with our internal team and our external accounting firm.

This is a part-time role of approximately 20 hours per week, worked remotely on a flexible schedule, with the opportunity to grow into a full-time and expanded role.

The work calls for precision, consistency, and discretion, as you will handle sensitive client billing information and confidential firm financial records. If that describes you, and you are comfortable working independently in a small, technology-forward firm, we would like to hear from you.

What You’ll Do

• Prepare client invoices, working directly with staff to review and edit drafts, and send final invoices to clients
• Manage accounts receivable activities and coordinate collection efforts with our external collection firm as necessary
• Serve as liaison with our external accounting firm
• Gather, organize, and maintain monthly expense invoices, receipts, and account statements; manage some accounts payable activities
• Support the annual tax return process by gathering and organizing documentation and responding to inquiries from our external accountants
• Collaborate with the internal team to resolve billing, employee expenses, and receivable issues
• Pick up and deposit client check payments in Dyer, Indiana

What We’re Looking For

• 2+ years of experience in bookkeeping, billing, or accounting support
• Detail-oriented, organized, dependable, and process-focused
• Comfortable working independently and cross-functionally
• Ability to manage multiple priorities in a deadline-driven environment
• Discretion and sound judgment in handling confidential client and firm financial information
• Reliable transportation and the ability to travel to Dyer, Indiana, two to three times a week
• Bachelor’s or associate’s degree in accounting or finance
• Experience with QuickBooks, TimeSolv, or ShareFile is a plus

Compensation

$25-$35 per hour or $25k-$35k annual salary, with potential benefits, to commensurate with experience.

How to Apply

Send your resume and a brief note describing your relevant experience to careers@pyxisgroup.com, with “Bookkeeper & Billing Specialist” in the subject line. [Application deadline and target start date — to be confirmed]

A background check is part of our hiring process for this position.

Pyxis Group, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

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